The all-in-one platform for
Therapist

ClientFlow is not HIPAA-certified and does not sign Business Associate Agreements (BAAs). It does encrypt sensitive personal data with AES-256-GCM at rest and TLS in transit, enforces user-level data isolation so no other user can see your clients, stores your customer data in the EU under GDPR (some sub-processors, including AI and payments, operate outside the EU under SCCs), and handles right-to-erasure in one tap. US therapists handling PHI should confirm fit with their compliance counsel.

Build intake questionnaires and consent documents as customizable forms. Clients get a link, complete them digitally before the first session, and their responses are stored in their private profile — no paper, no re-keying.

Session notes attach to each client profile, encrypted at rest and scoped to your account — no other ClientFlow user sees them. On a Team plan, role-based access means each therapist sees only their own clients.

ClientFlow sends automated WhatsApp and email reminders before each session, at intervals you choose. Reminders are widely reported to cut missed appointments — track your own practice's no-show rate in analytics to see the effect.

Yes — schedule both on the same calendar, which syncs with Google Calendar and Apple iCloud so your availability stays current everywhere.

No — it tracks payments rather than processing them. Mark a session or package paid once you've been paid (bank transfer, card, or cash); ClientFlow flags who's pending or overdue and sends payment reminders, with no per-transaction fees on top of your existing method.