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ClientFlow Feature Comparison
Find the Right Fit for Your Practice
Every tier gives you the tools to stop chasing payments. The question is: how much time do you want to reclaim?
At a Glance: What Each Tier Unlocks
| Free | Starter | PRO | Team | |
|---|---|---|---|---|
| Investment (USD) | $0 | $8/mo | $19/mo | $49/mo + $14/seat |
| Investment (TRY) | ₺0 | ₺399/mo | ₺899/mo | ₺2,399/mo + ₺699/seat |
| Ideal For | Testing the waters | Growing practitioners | Serious professionals | Multi-person operations |
| Try Free | Forever | 7 days | 14 days | 14 days |
| Time Saved/Week | ~1 hour | ~2-3 hours | ~4-6 hours | ~8+ hours (team total) |
📋 Client Capacity & Storage
How many clients can you manage? How much data can you store?
| Capability | Free | Starter | PRO | Team |
|---|---|---|---|---|
| Active Clients | 5 | 25 | Unlimited | Unlimited |
| Storage | 25 MB | 256 MB | 2.5 GB | 10 GB + 1 GB/seat |
| Message Templates | 3 | 15 | Unlimited | Unlimited |
| Monthly Reminders | 5 | 100 | Unlimited | Unlimited |
| Appointments | 20/mo | Unlimited | Unlimited | Unlimited |
| Intake Forms | - | 3 | 10 | Unlimited |
Why it matters: The difference between Starter and PRO isn't just numbers—it's the difference between tracking growth and being ready for it.
📊 Analytics & Business Intelligence
From "I think we're doing okay" to "I know exactly where we stand."
| Insight | Free | Starter | PRO | Team |
|---|---|---|---|---|
| Basic Analytics | - | ✓ | ✓ | ✓ |
| Advanced Analytics | - | - | ✓ | ✓ |
| Revenue Forecasting | - | - | ✓ | ✓ |
| Customer Health Scores | - | - | ✓ | ✓ |
| Cohort Analysis | - | - | ✓ | ✓ |
| Client Retention Analysis | - | - | ✓ | ✓ |
| Advanced Analytics | - | - | ✓ | ✓ |
| Custom Reports | - | - | ✓ | ✓ |
Why it matters: PRO analytics don't just report what happened—they predict what's about to happen, giving you time to act before problems become losses.
🔗 Integrations & Automation
From manual copy-paste to automated workflows.
| Integration | Free | Starter | PRO | Team |
|---|---|---|---|---|
| WhatsApp Reminders | Manual (wa.me) | Manual (wa.me) | Automated (API) | Automated (API) |
| CSV Import/Export | - | ✓ | ✓ | ✓ |
| Google Calendar Sync | - | - | ✓ | ✓ |
| Google Sheets Sync | - | - | ✓ | ✓ |
| Google Contacts Import | - | - | ✓ | ✓ |
| API Access | - | - | ✓ (1K req/min) | ✓ (5K req/min) |
| Webhooks | - | - | - | ✓ |
Why it matters: Automated WhatsApp reminders have a 98% open rate (vs 20% for email). The PRO tier doesn't just save time—it dramatically improves collection rates.
👥 Team & Collaboration
From solo operation to coordinated team.
| Feature | Free | Starter | PRO | Team |
|---|---|---|---|---|
| Team Members | 1 | 1 | 1 | 3-50 |
| Role-Based Permissions | - | - | - | ✓ |
| Shared Customer Views | - | - | - | ✓ |
| Team Activity Log | - | - | - | ✓ |
| Team Performance Dashboard | - | - | - | ✓ |
| Shared Templates | - | - | - | ✓ |
Why it matters: Team tier isn't just "PRO for multiple people"—it's purpose-built for organizations that need oversight, accountability, and coordination.
🔐 Support & Enterprise Security
From self-service to white-glove.
| Feature | Free | Starter | PRO | Team |
|---|---|---|---|---|
| Email Support | ✓ | ✓ | ✓ | ✓ |
| Priority Support | - | - | ✓ | ✓ |
| SAML SSO | - | - | - | ✓ |
| Custom Domain | - | - | - | ✓ |
| White-Label Branding | - | - | - | ✓ |
| Dedicated Account Manager | - | - | - | ✓ |
Why it matters: Team tier includes enterprise security (SSO) and branding (white-label) that larger organizations require for compliance and client perception.
⚙️ Power Features
Tools that multiply your effectiveness.
| Feature | Free | Starter | PRO | Team |
|---|---|---|---|---|
| Custom Fields | - | - | ✓ | ✓ |
| Smart Alerts | - | - | ✓ | ✓ |
| Service Packages | - | - | ✓ | ✓ |
| Bulk Operations | - | ✓ | ✓ | ✓ |
| Email Sequences | - | ✓ | ✓ | ✓ |
| Advanced Search | - | - | ✓ | ✓ |
| Remove ClientFlow Branding | - | - | ✓ | ✓ |
💰 Complete Pricing
Monthly Investment
| Tier | TRY | USD | EUR | GBP |
|---|---|---|---|---|
| Free | ₺0 | $0 | €0 | £0 |
| Starter | ₺399 | $8 | €7 | £6 |
| PRO | ₺899 | $19 | €16 | £14 |
| Team (base, 3 seats) | ₺2,399 | $49 | €42 | £37 |
| Team (per additional seat) | +₺699 | +$14 | +€12 | +£10 |
Annual Investment (Save 17%)
| Tier | TRY | USD | EUR | GBP |
|---|---|---|---|---|
| Starter | ₺3,990 | $80 | €70 | £60 |
| PRO | ₺8,990 | $190 | €160 | £140 |
| Team (base) | ₺23,990 | $490 | €420 | £370 |
| Team (per seat) | +₺6,990 | +$140 | +€120 | +£100 |
Need More Storage?
Add 5GB blocks anytime:
| Currency | Monthly | Yearly |
|---|---|---|
| TRY | ₺99 | ₺990 |
| USD | $2 | $20 |
| EUR | €2 | €20 |
| GBP | £1.50 | £15 |
🎯 Quick Decision Guide
Choose Free if:
- You're exploring client management software for the first time
- You have 5 or fewer clients you need to track
- You want to prove the concept before investing
Choose Starter if:
- You have 10-25 regular clients
- You're ready to import existing spreadsheet data
- You want visibility into payment trends
- You need bulk operations and email sequences
Choose PRO if:
- You have 25+ clients or expect to soon
- You want reminders sent automatically (not manually)
- You need to predict churn and spot at-risk clients
- You use Google Calendar/Sheets and want everything synced
- You want to build custom integrations via API
Choose Team if:
- You have 2+ people who need access
- You need to control who sees what (role-based permissions)
- Enterprise security (SSO) is required
- You want clients to see your brand, not ours
- You value having a dedicated success partner
🔄 Seamless Upgrade Path
Free → Starter → PRO → Team
↓ ↓ ↓
7-day trial 14-day 14-day
Upgrading
- Settings → Subscription — Choose your new tier
- Prorated billing — Only pay the difference
- Instant activation — New features work immediately
- No data loss — Everything transfers seamlessly
Downgrading
- Downgrade anytime before your renewal date
- Keep full access until your current period ends
- Data preserved (subject to new tier's limits)
❓ Common Questions
Can I change currencies?
Yes. Pay in TRY, USD, EUR, or GBP. Set at subscription time.
What's your refund policy?
All sales are final—that's why we offer generous free trials (7-14 days with full access).
Can I add team members later?
Absolutely. Add seats anytime on Team tier. Billing is prorated.
What happens when I hit limits?
You'll get warnings before reaching limits. Upgrade to continue adding data.
Do you offer special pricing?
Contact sales@clientflow.center for nonprofit, educational, or volume inquiries.
Start Today
| Tier | How to Start |
|---|---|
| Free | Sign up now — no credit card required |
| Starter | Start 7-day free trial |
| PRO | Start 14-day free trial |
| Team | Start 14-day team trial |
Questions? sales@clientflow.center
Legend: ✓ = Included | - = Not included | Number = Limit
ClientFlow — Professional client management that grows with you.