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ClientFlow is an all-in-one student tracking platform built for math tutors. It includes student profiles, lesson scheduling, monthly tuition tracking, WhatsApp/SMS reminders, practice exam result tracking, and progress notes — all in one dashboard. The free plan supports up to 5 students.

Each student has a monthly tuition amount, due date, and payment method (bank transfer, PayPal, Venmo, cash) configured. Automatic reminders go out to parents 3 days before the due date via WhatsApp or email. When payment arrives, you mark it 'paid' with one tap. End-of-month dashboards show who paid and who's overdue at a glance.

Add the parent's phone number to the student's profile. Lesson reminders, payment notifications, and important announcements go directly to the parent — critical for under-18 students where parents handle scheduling and payments. Message history is stored in the student profile.

Yes. Each student's notes section captures practice exam scores (raw score, percentile, weak topics). Notes are timestamped and chronological — you can compare a student's October performance to their April performance and graph the trend.

You can add a Zoom, Meet, Skype, or any other meeting link per lesson or as a fixed link per student. The link auto-includes in reminder messages — no copy-paste, no chasing the student through multiple apps to find it.

Yes. The bulk message feature lets you send personalized WhatsApp messages to a filtered group ('SAT prep students', 'Tuesday lesson group'). Each message starts with the student's name — never appears as a generic broadcast.

About 30-45 minutes. Import your existing Excel/Google Sheets file (column mapping is auto-detected), verify student profiles, enable automatic reminders. By the end of week one, you won't need to open the old spreadsheet again.

The free plan supports up to 5 active students with all core features included: profiles, scheduling, monthly tuition tracking, WhatsApp reminders, lesson notes. Sufficient for new tutors or those who teach as a side income. Upgrade to Starter when you hit 6+ students.