ClientFlow
The Business OS for Maths Tutor

The all-in-one platform for
Maths Tutor

Run your entire maths tutor business from one dashboard. Track student, schedule lesson, automate reminders, log payments, and grow your revenue — all without the admin hassle.

Student Management
Lesson Scheduling
Payments & Analytics
Automated Reminders
No credit card required5-minute setupCancel anytime
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The Old Way vs. ClientFlow

The Old Way

  • Schedule conflicts and manual invoicing

With ClientFlow

  • Organised student profiles
  • automated reminders
  • and payment tracking
Features for Maths Tutors

Everything you need to run your practice

Powerful tools designed specifically for the workflow of a modern Maths Tutor.

Student Management

Organize all your student profiles, notes, and history in one place.

Lesson Scheduling

Schedule lessons with Google Calendar sync and conflict detection.

Session Notes

Keep private notes for every lesson. Track progress and history.

Payment Tracking

Stop losing money to scheduling conflicts with automated recurring payments and invoices.

WhatsApp Reminders

Send automated payment and lesson reminders via WhatsApp.

Analytics Dashboard

Revenue insights, retention metrics, and business growth tracking.

Also Included

Universal tools available for every profession

Inventory Management
Expense Tracking
Task Management
Time Tracking
Financial Reports
Team Collaboration
Supplier Management
How It Works

How ClientFlow Works

Get started in minutes, not hours. Our intuitive workflow helps you manage clients and payments effortlessly.

01

Add Your Clients

Import your existing client list from CSV or Excel, or add them one by one. ClientFlow automatically organizes everything.

  • Bulk CSV/Excel import
  • Custom fields for your business
  • Smart grouping & tags
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Rachel Thompson
rachel@email.com
Active
DP
David Park
david@email.com
Active
MS
Maria Santos
maria@email.com
New
02

Schedule Appointments

Book sessions with a beautiful calendar view. Set recurring appointments, manage availability, and sync with your calendar.

  • Drag-and-drop scheduling
  • Recurring appointment patterns
  • Google Calendar sync
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05

Analyse & Grow

Understand your business with powerful analytics. Track collection rates, identify trends, and make data-driven decisions.

  • Collection rate tracking
  • Revenue forecasts
  • Client retention metrics
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Collection Rate
+5%
0
Active Clients
+12
0K
Monthly Revenue
+18%
Revenue TrendLast 3 Months
Jan
Mar
May
Jul
Sep
Nov
+24% this year

Why Maths Tutors choose ClientFlow

Manage Students effortlessly

Keep detailed profiles, lesson notes, and payment history for every Student.

Never miss a payment

Automated payment reminders via WhatsApp and email ensure consistent cash flow.

Set up in minutes

No complex setup — add your first Student in under 5 minutes. Free for up to 5 Students.

Cut down no-shows

WhatsApp and email reminders before every lesson keep your schedule full.

For a music teacher

Back-to-back lessons at home and in studios. ClientFlow holds the schedule, sends parents the next-lesson reminder, and tracks term payments.

SchedulingParent remindersPayments

For a tutor

Multiple subjects, multiple students, irregular hours. ClientFlow tracks hours taught per student, flags unpaid packages, and sends the next-session reminder.

TrackingPaymentsReminders

For a personal trainer

Packed days, recurring clients. ClientFlow tracks paid vs unpaid sessions, sends WhatsApp reminders the night before, and surfaces overdue payments automatically.

SchedulingPaymentsWhatsApp reminders

Frequently Asked Questions

ClientFlow is an all-in-one student tracking platform built for math tutors. It includes student profiles, lesson scheduling, monthly tuition tracking, WhatsApp/SMS reminders, practice exam result tracking, and progress notes — all in one dashboard. The free plan supports up to 5 students.
Each student has a monthly tuition amount, due date, and payment method (bank transfer, PayPal, Venmo, cash) configured. Automatic reminders go out to parents 3 days before the due date via WhatsApp or email. When payment arrives, you mark it 'paid' with one tap. End-of-month dashboards show who paid and who's overdue at a glance.
Add the parent's phone number to the student's profile. Lesson reminders, payment notifications, and important announcements go directly to the parent — critical for under-18 students where parents handle scheduling and payments. Message history is stored in the student profile.
Yes. Each student's notes section captures practice exam scores (raw score, percentile, weak topics). Notes are timestamped and chronological — you can compare a student's October performance to their April performance and graph the trend.
You can add a Zoom, Meet, Skype, or any other meeting link per lesson or as a fixed link per student. The link auto-includes in reminder messages — no copy-paste, no chasing the student through multiple apps to find it.
Yes. The bulk message feature lets you send personalized WhatsApp messages to a filtered group ('SAT prep students', 'Tuesday lesson group'). Each message starts with the student's name — never appears as a generic broadcast.
About 30-45 minutes. Import your existing Excel/Google Sheets file (column mapping is auto-detected), verify student profiles, enable automatic reminders. By the end of week one, you won't need to open the old spreadsheet again.
The free plan supports up to 5 active students with all core features included: profiles, scheduling, monthly tuition tracking, WhatsApp reminders, lesson notes. Sufficient for new tutors or those who teach as a side income. Upgrade to Starter when you hit 6+ students.

Guides for Maths Tutors

Practical articles to help you grow your practice

9 min

Math Teacher Student Tracking Software: Complete Guide for Tutors

The all-in-one student tracking program for math teachers — schedule lessons, track payments, send WhatsApp reminders, and manage student progress in one place.

Read guide
8 min

Math Tutor Student Tracking Software: A Complete Guide

How math tutors track students, manage payments, automate reminders, and grow their tutoring business with one all-in-one platform.

Read guide
9 min

Online Tutoring Business Management: A Practical Playbook

How online tutors run a sustainable business — managing students across time zones, automating admin, handling payments, and scaling from solo to small team.

Read guide

Ready to streamline your Maths Tutor business?

ClientFlow handles the admin for Maths Tutors — clients, payments, scheduling, and reminders, all in one place.

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90-day free trial with full PRO featuresNot charged until trial endsCancel anytime with one clickNo long-term contracts or commitmentsExport your data anytimeGet started in under 5 minutes
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